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Practice Manager - Apply

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AFL Architects is hiring a practice manager to join its team in Manchester. We are an international architectural, masterplanning and interior design practice, creating buildings, experiences and spaces that resonate.


Role

We are seeking to fill the key role of practice manager who has a responsibility, under the director, for leading the administration side of the practice. This includes general practice management, marketing and PR, premises management, project, and administrative support. The role is varied, and tasks include:

  • Practice management of all office systems and protocols.
  • Updating practice policies and records.
  • Practice management of all office systems and protocols.
  • Marketing, new business and publicity: promoting the practice via social media.
  • Updating company website and promotional documents, liaising with the press.
  • Researching new OJEU notices through tender portals.
  • Generating PQQ/ITT submissions, awards and helping with presentations.
  • Premises management: ordering supplies when needed, liaison with landlord, suppliers, and IT consultants.
  • Administration support: meeting and greeting, answering the phone, dealing with enquiries/deliveries, travel bookings, general office organisation and staff events.
  • HR: knowledge of visa and immigration procedures, updating annual leave and staff records, recruitment and general knowledge of employment and data protection laws.

This job description reflects the core activities of the position, although there may be changes in the emphasis of duties as required from time to time.

Microsoft applications to advanced standard and a working understanding of Adobe software, knowledge of health and safety and employment laws, fluent English, written and verbal. Ability to represent the company to visitors, clients, and consultants. Knowledge of document control systems. Experience in preparing contractual documentation. Experience of managing, motivating, and developing staff. Be reliable and self-directed, able to follow through and complete tasks to a high standard. Friendly and approachable, whilst being assertive, when necessary, with the ability to make quick and timely decisions. Flexibility/team player – a willingness to use their own initiative and put their hand to anything that’s asked of them, often at very short notice. Confident in communicating at all levels and cultures, organised and able to work to their own deadlines.

The job is full time, and the salary will be dependent on experience.

We are looking to fill this role as soon as possible. If you meet the above criteria, please submit (with ‘practice manager position’ in the subject line) your CV and a brief covering letter setting out why you think you would be suitable, your availability/notice period.

Skills

Required – must demonstrate a strong capability:

  • Written English skills
  • InDesign/Word/Excel software skills
  • Communication and people management at senior level
  • Time management / prioritisation skills
  • Detail orientated and good judgement of client requirements

Candidate profile:

  • Collaborative worker with excellent, accurate written and verbal communication skills
  • Innovative thinker who can contribute positively
  • Organised and able to manage tight deadlines
  • Takes pride in their work and enthuses others
  • 4-8 years’ experience in practice management
  • Architectural practice background preferred
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